Agreement pricing for MSPs
Price every agreement the same way, and prove the margin
Your costs, your margin policy, your tiers — with leadership approval on anything that leaves them, and a stamped PDF that shows exactly how the number was produced.
$69/month per company · unlimited users · no card required
The problem
You are the only one who can price a deal properly — and you shouldn't be
Every quote is its own spreadsheet
A copy of last quarter's file, a few numbers changed, a tab nobody else understands. Two account managers price the same deal differently and both are defensible.
Margin leaks where nobody is looking
A tool cost went up in March, the sheet still says January. The discount to win the deal quietly landed under cost. You find out at renewal.
The price cannot be reconstructed
Twelve months later, nobody can say which costs, which margin or whose approval produced the number the client signed.
None of that is a discipline problem. It is a tooling problem — and you should not have to guess whether the deal you just won makes money.
Who we are
Twenty-five years in managed services, building the tool we wish we'd had
We have priced these agreements, been the bottleneck for them, and been surprised by them at renewal. We know what a quote looks like when it is really a favour to a salesperson, and what it costs eighteen months later.
So the rules here are the ones we needed: costs in one place, a published version behind every quote, approval where the money actually moves, and a document you can hand to a client or an auditor without qualification.
The plan
Three steps to consistent pricing
1
Load your costs and your policy
Your COGS catalogue — licences, tools, labour — with the margin, per-user floor and discount limits you are willing to sell at.
2
Publish a pricing version
Publishing freezes it. Every quote pins the version it was priced with, so the numbers behind any agreement stay reproducible.
3
Your team quotes inside the guardrails
Account managers price in seconds, anything off-policy goes to a leader for approval, and the approved PDF is stamped and logged.
Do nothing
Pricing stays inconsistent, and yours alone
- Every bespoke agreement waits on the owner.
- Two customers of the same size pay different prices for the same reason: who quoted it.
- Margin problems surface at renewal, when they are expensive to fix.
Use the calculator
Anyone can quote, and every quote is defensible
- Account managers price a deal in seconds without asking you.
- Off-policy pricing needs a decision, not a guess — and the decision is recorded.
- Any signed agreement can be traced to the costs and approval behind it.
Pricing
One price, whole company
No per-seat maths on a tool whose whole job is per-seat maths. Add every account manager and every leader who should be in it.
$69
per month, per company
- Unlimited users, all three roles
- Your COGS catalogue, pricing versions and audit log
- Approval workflow and stamped PDF exports
- Your logo, accent colour and tier names on the documents
14 days free. No card required — the trial simply stops if you do nothing.
Questions
What owners ask before they move off the spreadsheet
- How is this different from pricing agreements in a spreadsheet?
- A spreadsheet holds one deal's arithmetic; Agreement Calculator holds your policy. Costs live in one catalogue, a published pricing version sits behind every quote, anything outside your margin or discount limits needs a leader's approval, and each exported PDF is stamped with the version and approval that produced it — so a price can be reconstructed a year later.
- What does it cost?
- $69 per month for the whole company, with unlimited users across all three roles (account manager, leader, administrator). There is a 14-day free trial and no card is required to start it — the trial simply stops if you do nothing.
- Can it price my own service tiers and costs?
- Yes. You define your own offerings and their names, and your own COGS items — licences, tools, labour — each allocating per user, per device, per location or once per agreement. Pricing follows the model you choose: cost-plus with a target service gross margin, or a markup multiple.
- Who has to approve a price?
- Only pricing that leaves your policy. An ordinary quote inside the guardrails needs nobody: the account manager prices it and exports it. A quote that trips a threshold — margin below default, a per-user floor overridden, a discount at cost — cannot be exported until a leader approves it, and the decision is recorded.
- Is my pricing data separated from other companies'?
- Every workspace's data is scoped to it at the database layer, and the operator portal deliberately cannot see quote contents or COGS costs — only workspace metadata. Search engines are blocked from workspace subdomains entirely.
- What happens when the 14-day trial ends?
- Access pauses until the workspace subscribes; nothing is deleted and no card is charged without you entering one. Subscribing takes a minute in Stripe-hosted checkout, and your pricing versions, quotes and audit history are exactly where you left them.
Price your next agreement with numbers you can stand behind
Set up your workspace in a few minutes. Nothing is quotable until you publish your own pricing.